Job Description

Police Incident Report Processor

The purpose of the class is to review, process and disseminate police incident reports, including traffic accident reports, in accordance with Florida public Records Laws. The class is responsible also for performing routine office tasks for the assigned area of responsibility. The class works according to set procedures under direct supervision.

Essential Job Functions:

• Performs routine office tasks such as data entry, typing letters, forms, filing, faxing, photocopying.
• Answers telephone calls and provides routine public information, directs callers to appropriate personnel, or takes and relays messages.
• Greets and assists citizens; provides routine public information, assists with completion of standardized police records, documents, or applications, or directs party to appropriate personnel/department.
• Sorts, indexes, and files police records; checks reports, forms, and other data for clerical accuracy, completeness, and conformance with established regulations and procedures.
• Compiles police reports and other associated documents for filing or dissemination to outside agencies or the public in accordance with established regulations and procedures; performs routine computations, database searches in CAD and RMS, and maintains and updates records and logs.
• Reviews police incident reports, identifies statutory exemptions, and redacts confidential and exempt information accordingly.
• Provides services to the public; collects receipts, and accounts for funds collected; fingerprinting, local police records checks, and public records request fulfillment.
• Maintains and/or operates routine office equipment.
• Assists with special projects as directed and may perform specialized tasks when trained and so assigned.

Minimum Requirements:

• Requires a high school diploma or GED. Requires one year or more clerical experience including filing, organizing information, customer service, and data entry. Position requires intermediate to advanced computer skills with the ability to learn to search databases and records management systems. Knowledge of Microsoft Word and Excel is a must. Position requires strict confidentiality of exempt criminal investigative or victim information. Must be able to type 35cwpm. A typing test will be administered as part of the selection process.
• Must pass an intensive police background check, to include prior criminal incidents, driving history, and previous work history. Emphasis is placed on integrity and the ability to maintain confidentiality.
• Requires a valid State of Florida driver license and satisfactory driving record as a condition of initial and continued employment.
• Must be able to acquire Florida DHSMV DAVID certification and NCIC/FCIC certification within 90 days of employment. In-house and online training is provided.

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