Job Description

Job Description

JOB SUMMARY: The Contracts Administrator is responsible for preparing, negotiating, and reviewing company contracts, including sales, purchases, and business partnerships. They ensure compliance with legal requirements, analyze potential risks, and maintain organized records.

ESSENTIAL FUNCTIONS:

• Documentation and Record Keeping: The role involves maintaining a system of physical and digital records, including Certificates of Insurance, Port Authority permits, Right of Way permits, and FDOT requirements.
• Craft, evaluate, negotiate, and execute a wide variety of different contracts covering a range of transactions.
• Communicate and present information to stakeholders about all contract-related matters.
• Maintain an organized system of physical and digital records including Certificate of Insurance, Port Authority permits, Right of Way permits and FDOT requirements).
• Contract Compliance Monitoring: Regularly review and monitor contract performance to ensure compliance with terms and conditions. Identify any deviations and work with relevant departments to address and rectify issues promptly. This function ensures that all parties adhere to the agreed-upon terms and helps mitigate potential risks
• Training and Development: Develop and conduct training programs for staff on contract management processes, legal requirements, and best practices. Provide ongoing support and guidance to ensure that all team members are knowledgeable about contract-related procedures and can effectively manage their responsibilities. This function promotes a culture of continuous improvement and ensures that the team is well-equipped to handle contract administration tasks.
• Support all corporate departments such as Human Resources, Safety & Risk, Fleet Operations, Accounts Payable, Accounts Receivable, Sales, and Executive team. Respond to corporate requests promptly.
• Maintain an understanding of company policies and procedures. Review company handbooks periodically to ensure accurate knowledge.
• Compliance and Safety: Maintaining a safe and healthy work environment by establishing, following, and enforcing standards as well as all government regulations is crucial.
• Establish, follow, and enforce standards and all government regulations to maintain a safe and healthy work environment.
• Create and nurture a positive work environment by treating others with mutual respect and concern.

REQUIRED ABILITIES/SKILLS

• Excellent customer service skills.
• Excellent verbal and written communication skills.
• Strong attention to detail and organizational skills.
• Ability to work with varying seniority levels, including staff, managers, and external partners
• Knowledge of legal requirements involved with contracts.

MINIMUM REQUIREMENTS:

• High School Diploma or equivalent.
• Valid Driver’s License.
• Must be legally authorized to work in the United States.
• Must be able to read, write, speak, and understand English.

PHYSICAL REQUIREMENTS:

• Company maintains a firm commitment to providing a safe and healthy work environment for its employees and quality services to its clients. This is a drug-free workplace. Must be able to pass a post-offer / pre-placement drug screen. Must also submit to a post-offer / pre-employment background report & motor vehicle check.
• Work is performed in a standard office environment with prolonged periods of sitting at a desk and working on a computer. Subject to standing, walking, bending, reaching, stooping, and lifting objects up to 25 pounds at times.

Disclaimer: An employee must be able to perform the essential functions of the job, with or without reasonable accommodation.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Equal Opportunity Employer/Drug and Alcohol-Free Workplace. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, sexual orientation, gender identity or age.

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