Job Description

Position Overview:

We are seeking a detail-oriented, organized and proactive Contract Administrator to join our growing team in the construction industry. This role is crucial for managing, reviewing, drafting and negotiating customer contracts, subcontracts, and other documents, supporting sales and project teams across the business. The ideal candidate will have experience in the construction industry, as well as experience in contract review and management, contract negotiation and risk mitigation practices, with a strong understanding of both customer and subcontractor relationships.

Location: This position will be located at our Greensboro, NC office.

Key Responsibilities:

• Review, negotiate, manage and maintain a wide range of contracts, including customer and subcontractor agreements, service agreements, and change orders.
• Process contracts in accordance with company policies and procedures.
• Ensure scopes of work and price align with project quote and booking package.
• Identify key contract provisions and highlight for / discuss with sales and project teams.
• Identify and track contract key deadlines, safety and onsite requirements, as well as certified payroll, insurance and bonding requirements.
• Coordinate with project managers, sales, estimators, and finance to align contract terms with project execution plans.
• Ensure company alignment with the terms and commitments laid out in contracts.
• Maintain and update contract templates and standard clauses.
• Maintain and update “playbooks” for repeat customer and subcontractor agreements.
• Support risk management and legal teams by identifying and flagging potential contractual issues.
• Regularly communicate with stakeholders to update them on contract status and address any concerns.
• Prepare contract summaries and reports, as needed, for internal stakeholders and executives.
• As needed, assist with contract close-out activities.
• Assist with review of project bid documentation and communicate key provisions and obligations to applicable teams.
• Maintain organized files for audits and project records.
• Support other legal and administrative functions as needed.

Qualifications:

• Bachelor’s degree required; paralegal certification or legal studies degree a plus.
• Minimum 5+ years of experience in a paralegal, procurement, contract management, or construction-related administrative or legal role preferred.

Preferred Skills (not all requirements):

• Experience working with public and private construction contracts.
• Knowledge of contracts and construction industry practices.
• Familiarity with construction contract documents and industry-standard forms.
• Understanding of basic contract provisions, including payment, warranty, indemnity, insurance, liens and bonds, termination, dispute resolution, etc.
• Contract negotiation skills.

Necessary Skills:

• Strong document review skills with excellent attention to detail.
• Proficiency with Microsoft Office Suite.
• Strong organizational skills with the ability to manage multiple deadlines at a time.
• Ability to communicate clearly and effectively with legal, sales and operations professionals.
• Ability to communicate professionally with customers.
• Strong judgment, trustworthy, and dependable.

Compensation:

Commensurate with experience; includes competitive salary, health benefits, retirement plan and paid time off.

This job description is intended to provide information regarding the essential functions and basic duties of this position. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and duties that could be assigned. Additional functions and requirements may be assigned by management as it deems appropriate. This document does not constitute a contract and is subject to change at the discretion of Hoffman & Hoffman.

EOE / Vets / Disabled

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